Feature and Benefits

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Features

No User License Fees – Unlimited Users and Matters – No limitations to the number of matters or users you can add to your account.

User Management with Roles Based Access – Users from every relevant team – such as in-house counsel, in-house IT, outside counsel, law firm litigation support and consultants – can be added to help manage your e-discovery.  

Legal Hold Notification and Management – Stay compliant with legal requirements for data and document preservation by automating the notifications, acknowledgements and reminders to employees for corporate legal holds.

Data Profiler Tool for Early Case Assessment – Understand your data early-on in the life of a matter – before data collections begin and before incurring any e-discovery costs.

Full Custodian Management – Track custodian information, titles, contact information, and status across all your matters and throughout each matter’s lifecycle.

Reporting – Real-time reports about custodians, status of Data Preservation and Collections or Data Profiler Scans, and types of data scanned or collected.

ESI Identification Wizard – Allow custodians to designate relevant files and folders on their local machines or servers and shares without altering metadata or original content.

Defensible ESI Collections – Initiate and manage e-discovery data collections on-the-fly, at any time and from anywhere in the world using the mature and defensible DiscoveryBOT™ ESI Collection engine.   

E-Discovery Processing and Forensic Cataloging – Once the data has been preserved and collected, process only what you need.

Search | Filter – Free and unlimited searches using industry standard data indexing technology.

Deliver for Review – Prepare filtered data for legal review and export to many popular document review tools.

Hard Drive Collections –Drive collections can be triggered at anytime, especially when large data sizes justify a drive to be sent.  Drives are shipped directly to the custodian or representative IT professional with instructions. You notify the Custodian or IT and retain full control over communications.

Live Statistics –Monitor live metrics about the types of documents, data sizes being collected and completion time estimates for every custodian or data source scheduled to be collected.

Collect Network Shares – Identify and collect network shares such as drive mappings and other file servers. Options to designate an internal (non-custodian) resource to facilitate collections for minimal custodial disruption.  

Secure Cloud Infrastructure and Application Workflow – Strong Encrypted storage technology and systems, PCI compliance and SAS70 certification ensure your data is always safe and always protected.  

Benefits:

Easy to Begin Collecting Data Defensibly:  No need to install complicated software or hardware and no specialized skills necessary.  

Automate the Attorney Supervision Requirements of E-Discovery Preservation and Data Collections:  Now both the in-house and outside legal teams have full visibility into the universe of data, early-on in the life of a matter – which allows for better legal strategy and e-discovery budgeting.

Remove Logistical Barriers:  By using a remote collection platform, much of the analog logistics currently associated with e-discovery collections go away.

Mature and Accepted E-Discovery Data Collection Technology:  The DiscoveryBOT™ data collection engine has been used for nearly a decade across thousands of matters in 40 countries.  The technology and methodology has withstood legal scrutiny hundreds of times over the years.  

Unique E-Discovery Collection Solution:  There is no other collection tool like this on the market – TotalDiscovery.com is ahead of its time as it uses web-technologies to help manage what is naturally a disparate process.

Simplified and Predictable Pricing: TotalDiscovery.com pricing is designed so that there are no hidden questions and all costs are clear up front.  

100% Backed by Strong Credentials:  BIA has been providing tools, methodologies and services in computer forensics, database forensics, e-discovery data collections and investigations for nearly a decade.  

Cloud Based Infrastructure:  Secure Scalable and Stable – users have no worries about data security.  TotalDiscovery.com has been designed and built to leverage secure and advanced cloud computing platforms and infrastructure.

Web-based Application Natural Benefits:  New features are always getting added without extra licensing costs, all functions are accessible from anywhere, anytime, and there is no initial capital expense (hardware, traditional software licenses, etc.).

Manage Left-side EDRM Tasks: Centralized management of left-side (EDRM) tasks which is critical to any successful e-discovery strategy – manage legal hold notices, preservation questionnaires and collection tasks from a centralized management dashboard.

Control E-Discovery:   Immediate control over the ESI preservation and collection process.
Refresh Collections at No Cost:  Refresh custodian data collections anytime and as many times as required at no additional cost.

Targeted, Defensible Collections:  TotalDiscovery.com allows the legal team, custodians and IT to work together and with minimum burden to facilitate more accurate and cost-effective e-discovery.

Flexible and Easy Custodian Management: Ability to add new custodians/shares/data sources with ease

Centralized E-Discovery Management:  For corporate clients especially, this allows for accurate budgeting and defensible processes.

Immediate Defensible Collections: Faster data preservation practices for corporations and their attorneys to ensure preservation obligations are met in a cost-effective way.  

Attorney Supervised E-Discovery Data Collections:  Remote controlled e-discovery data gathering occurring under the supervision of attorneys by virtue of the web-based management portal, the collection options specified and tracked.

Safe Harbor and International Privacy Rules:  The underlying collection technology used by TotalDiscovery.com has been used for years in EU and Asia data collections where privacy laws and policies are strict.